Review six sample-control areas
Request and sample identity
Connect the supplier, request reference, received date, source number, sample number, quantity and any visible sample or lot identifier.
Intended decision scope
State the vehicle or engine context, destination market, product family and whether the review covers identity, fitment evidence, packaging or another defined decision.
Product or kit boundary
List every belt, tensioner, idler, water pump, gasket, hardware item or package component actually received and note any omission or substitution.
Observable and measurable checks
Record markings, profile, rib or tooth count, length, width, mounting geometry and visual condition only where a written requirement or comparison basis exists.
Marking and packaging revision
Match product marking, package format, label, barcode, artwork revision and supplied documents to the approved request without inferring missing data.
Decision and change control
Record accepted, conditional, rejected or resample status, the approval owner, scope, date, discrepancies and changes that require another review.
Keep each conclusion inside its evidence boundary
Request line, supplier, source and sample part numbers, sample or lot identifier and received date.
A matching label does not prove the physical product, source or application is equivalent.
Characteristic, method, unit, observed result and the drawing, specification or approved comparison basis.
Do not invent tolerances or turn an informal measurement into a specification.
Vehicle, engine, destination, source reference and the evidence reviewed for the candidate sample.
Physical similarity alone is not final fitment or interchange approval.
Every received component, marking, supplied hardware and package quantity.
Approval applies only to the listed contents, not every kit sold under a similar name.
Format, label or artwork revision, barcode owner, product identity and destination requirements reviewed.
Package approval does not approve product fitment, performance or unreviewed market requirements.
Accepted, conditional, rejected or resample; named approver, date, scope and open actions.
A conditional or limited approval must not be represented as unrestricted production release.
Create a repeatable approval handoff
- Photograph the full sample, readable markings, comparison features and package label.
- Keep results as observed, pass, fail, conditional, not reviewed or not applicable.
- Reference the exact drawing, quotation, artwork or request revision used for each decision.
- Separate technical, packaging, commercial and destination-market approval owners.
- Record discrepancies and corrective actions without deleting the original observation.
- Define which product, reference, package revision and future changes the approval covers.
Keep one blank record per sample decision
Use the CSV locally. Preserve unknown and failed fields, name the supporting files, and create a new record when the sample, product reference, application, package revision or approval scope changes.
This worksheet is a buyer control tool, not a DNK fitment, performance or production guarantee. Approval applies only to the documented sample, evidence and decision scope.